01 My painful lesson
Speaking of the computer desktop, I behaved very contradictory.
On the one hand, I like to stuff all kinds of agency files on the desktop for easy and direct use. On the other hand, I hate the mess on the desktop and always like to clean up the past. file.
So, sometimes, my computer desktop looks like this. (This is a simulation I later, the real situation is much more serious than this)
Sometimes it is like this.
This is definitely not a good habit.
It has appeared several times in the past, and there are too many things to find Documents, the pursuit of cleanliness results in documents beingIt was accidentally deleted, but because it was not a big issue, I used accidental deletion recovery and everything search to get it done.
However, two days ago, something really happened.
There is a report I wrote before, which has been handed over to the leader, but because the deadline is still long, it is estimated that the leader has not read it. After a few days, I forgot about the incident and cleaned up the desktop again.
The thing I am more handicapped this time is that I have also completely cleaned the recycle bin. . .
It turned out to be so coincidental. On the afternoon I cleaned up the files, the leader told me to send him a report.
I'm so confused, my brain is spinning fast, and while I promised, I was very worried.
I quickly recalled in my mind that I have cleaned up the desktop today.I can only hope that I backed it up, but the recent work involved a lot of files, which ones were backed up, which ones were not backed up, and where they were backed up, I didn’t have a specific process.
I hurriedly used everything to search for all the files on the computer, and found that there were none, and then I went through the disks I often use. Still not,
So, I stared at the empty recycle bin for a while. Well, it seems that I can only hope to retrieve the files in the recycle bin.
Probably because I didn’t develop good working habits to punish me. I used accidental deletion and recovery to find the files I deleted a long time ago, but I didn’t find what I needed. That share.
This is what made me determined to do the desktop and all filessort out.
02 Too many documents? Do a good job of folder classification
When I was in school, I basically only had three types of files. When I was writing thesis, thesis data, and references, these things were neatly coded by me, and in U There are backups on the disk, Nut Cloud and the computer at the same time.
After work, some files cannot be backed up on the network disk because of confidentiality. At the same time, my file types have become more complicated. The simple file management methods in the past cannot keep up with the work scene.
Therefore, a new document classification standard needs to be established according to the work content. What should I do?
1. Determine the file classification category
First, divide the work at hand into several major categories according to your work contentstrong>. If you can’t think of it, then I think you needI need to take a serious inventory of my work.
Second, look at the major categories, which can be divided into several small categories. If there are not so many categories, you can also directly complete the classification in the major categories, regardless of the finer categories.
The working folder is not displayed. Take the classification of my Evernote as an example. In order to make the files conform to the MECE rule (independent and completely exhausted), the categories are divided into work, study and life. Taking learning as an example, it is divided into the following sub-categories.
Thirdly, after the categories are classified, the next step is to classify them by time. Generally speaking, the documents of the past year are archived every year, and the documents are classified by year.
If you are in other scenes, such as frequently holding meetings, you can follow the number of sessions Method of archiving.
In short, classify first and then time, so that each file has a place to stay. If you want a clearer classification, you can use a mind map to organize the logic.
2. Naming the folder well
In order to facilitate file sorting and management, make good use of the number at the beginning of the folder name, such as 100-project managementManagement, 200-customer information.
If you need to continue to subdivide below, you can start sorting from the second digit, such as 110-preliminary preparation, 210-&& company customer information. After the name, you can also add the start and end dates of the work according to your needs.
You may be wondering. With this naming method, each category can be divided into up to 9 folders, down to three levels.
If there are too many folder categories and too many layers, it seems to be very organized, and it will bring two problems. On the one hand, a certain file needs to be entangled where it is classified. On the one hand, it is not convenient to find files.
This naming method is also a reminder to us when we are organizing files. If you really have so many files, then you need to think about two things:
First, is my file classification method really reasonable?
Secondly, how to use the files with very low frequency a long time ago, should they be archived?
3. Do a good job of naming the classified files
File naming is to facilitate future retrieval. The retrieval tool recommends everything >, fast retrieval speed and powerful functions.
Enter keywords directly in the search box to search, multiple keywords are separated by spaces or "|" characters.
In advanced search, support for size distinction Write, match file path, regular expression, search by file type.
So, if you want to be higher SearchThe search efficiency needs to be done well when naming, Recommended file naming structure: project name_file name_version_date.
If the document is written by more than one person, you can also add participant initials at the end.
For example, if you want to retrieve a project feasibility analysis document, by searching the keyword "feasibility analysis", you can see documents from several projects as a reference.
03 Commonly used files? Set the desktop shortcut
The desktop is different from the disk. The disk is used to store files, like our database, and the desktop, like our workbench, is convenient for accessing what we are doing recently content.
After sorting out, I cleaned up the desktop, then created a folder on the working disk, and then created four shortcuts on the desktop.
TODO: is the file you are working on recently. Open this folder every day After that, work is clear at a glance, and with the form of desktop notes, you can avoid forgetting things.
About the use of desktop notes, I will write another article next time.
Reference materials: When doing each job, you may need to find some related materials from the past documents and the Internet. Find the relevant content in advance and put it in a folder for easy reference at any time.
Filing of work: I will put the work done recently in this folder and archive them every other paragraph.
Summary records: Other work-related documents compiled by yourself, including daily work content records, some work SOPs (standard operating procedures) and summary work experience.
After sorting out this way, I feel a lot refreshed at work, I feel very comfortable, and my work efficiency has also improved recently. I hope you don’t have my painful lesson.
If you are also confused on the desktop and can't find the file location, then start organizing your computer files now.